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Student Services Professional

University of Georgia
retirement plan
United States, Georgia, Athens
Jun 17, 2024
Posting Details
Posting Details

Posting Number S12250P
Working Title Student Services Professional
Department Honors-Morehead Honors College
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website honors@uga.edu
Posting Type External
Retirement Plan TRS or ORP
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
Monday - Friday 8am - 5pm
Advertised Salary $50,000 - $58,000
Posting Date 06/17/2024
Open until filled Yes
Closing Date
Proposed Starting Date 07/01/2024
Special Instructions to Applicants
Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information

Classification Title Student Services Professional
FLSA Exempt
FTE 1.00
Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary
Responsible for program management and support of daily operations related to the Foundation Fellowship program, the University of Georgia's premier academic scholarship, housed in the Jere W. Morehead Honors College. This employee reports to the Assistant Dean and Director of Scholarships. Duties include recruiting and student support, travel-study coordination, event programming & coordination, faculty and alumni engagement, budget and office management, and daily communication with students.
Knowledge, Skills, Abilities and/or Competencies

  • Knowledge of the university's policies and procedures is preferred.
  • Ability to communicate expertly and work efficiently and effectively with internal and external entities.

Physical Demands

  • Working at a desk for long periods of time.
  • Setting up supplies for events, filing, and travel abroad.

Is driving a responsibility of this position? No
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Recruitment and Student Support:

  • Assist prospective, incoming, and current scholarship students navigating various support offices on campus.
  • Serve on or support scholarship search committees.
  • Liaise with alumni to connect them with current and prospective students.
  • One of three coordinators for the annual Foundation Fellowship recruitment weekend. Involves reading and evaluating prospective student applications and coordinating the team of application readers, coordinating activities for invited prospective students and their families and visiting alumni, arranging with faculty for prospective students to visit their classes, and managing banquets and meetings over the recruitment weekend.
  • Assist and lead multiple weekend and overnight travel-study programs and sponsored visits for prospective, incoming, and current scholarship students.
  • Travel may include statewide, national, and overseas sites.

Percentage of time 25

Global Engagement/Group Travel:

  • Manage the processes, development, and staff for multiple global engagement/group travel opportunities.
  • Process travel arrangements for the five to six annual group travel-study programs.
  • Develop itineraries with trip leaders and travel agents, purchase plane tickets and other group reservations, handle visa and passport requirements, and coordinate orientation sessions for students.
  • Advise scholars individually on their independent travel-study, conference, internship, and research program selection, itineraries, and budgets.
  • Track student travel, review follow-up reports, and coordinate student presentations upon their return.
  • Serve as administrator of record for a portion of the Foundation Fellows Oxford Maymester, working in Oxford, England; also assist in training a graduate assistant in preparation for this activity.
  • Duties may also include serving as an Honors staff trip leader with Foundation Fellows during UGA spring break.

Percentage of time 25

Academic Enrichment & Professional Development Programming:

  • Make arrangements for the majority of program events.
  • Coordinate catering, transportation, invitations, contracting, and photography for a wide range of cultural, social, and professional development program events such as receptions, dinner seminars, meetings, and banquets.
  • Recruit faculty from departments across campus, visiting scholars, industry leaders, and program alumni to deliver dinner seminars, workshops, and book discussions.
  • Event management, logistics (e.g. venue contracts, transportation), and programming coordination for all-scholar/offsite/overnight retreats and all-scholar/on-campus/day-long retreats.
  • Responsible for management of program growth, new scholarship management, and new yearly scholarship recruitment.

Percentage of time 20

Budget Officer:

  • Process all expenses related to the Foundation Fellowship and monitor program budgets in excess of $2 million. This involves travel and conference grants, scholarship stipends, and the payment of program invoices, staff expense reports, and student reimbursements.
  • Management and processing of multiple scholarships from both internal and external sources.

Percentage of time 20

Office Manager:

  • Manage office procedures and communications. Perform additional clerical duties including responding to emails and phone calls.
  • Facilitate mailings and purchases.
  • High level of autonomy is expected with management of office tasks, budgets, scholarships, travel planning, and event planning.
  • Self-reporting with financial and job duties.
  • Office tasks involve superior time management and attention to detail in organizing and maintaining program calendars, websites, contractual deadlines, meetings, faculty and peer mentor programs, student advisory boards, the Foundation Fellows Library, and supervision of a student worker.
  • Compile year-end reports and edit and proofread text for the annual report.
  • Manage content and database of 900+ alumni & current students on Foundation Fellows online community platform.

Percentage of time 10