Program Specialist - Dental Admissions, Recruitment, & Access - School of Dentistry

The department of Dental Admissions, Recruitment, & Access in the School of Dentistry at West Virginia University is currently accepting applications for a Program Specialist.

About the Opportunity

As a Program Specialist, you will be responsible for independently, professionally and effectively managing all dental student recruitment and graduate I postdoctoral admissions functions within the School of Dentistry, assisting with dental admission programs with utmost discretion, and providing administrative support to the office of the Associate Dean for Admissions, Recruitment and Access.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays ()
• 24 annual leave (vacation) days per year
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of (this position is a benefits-eligible, non-classified staff position)
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for ? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What you'll do:

• Manage dental student recruitment and retention programs.
• Manage the School of Dentistry's graduate I postdoctoral admission process.
• Provide administrative support to the Associate Dean for Admissions, Recruitment and Access to Care.
  
• Manage documentation and tracking of immunization records.
• Manage documentation and tracking of background checks.

• Master's degree in communications, Public Relations, Business or related degree, or an equivalent combination of education and experience.
• A minimum of one (1) year of experience involving:
  
  
  
  • Office experience in higher education (WVU System preferred).
  • Word processing/computer/web-based data experience.
  • Experience working with diverse groups (preferably students).
  • Organizing multi-tasked events.
  • Professional program preparation for printing.
  • Processing budget/invoicing forms.
  
  
  
  
• Broad knowledge of computer software required.
• Excellent communication skills (oral and written).
• Ability to plan, organize and set priorities regarding work to be accomplished.
• Ability to develop and maintain positive and productive working relationships.
• Ability to trouble-shoot and problem solve.
• Ability to maintain proper unit attendance and punctuality standards.
• Demonstrated advanced skills in the use and operation of a personal computer, including use of word processing and database software.
• Ability to work evenings and weekends when event schedule dictates.
• Knowledge of social protocol.
• Knowledge of academic record-keeping.
• Ability to carry out assignments without detailed instructions.
• Demonstrated ability to work with diverse groups effectively.
• Ability to speak in public before small groups or committees.
• Demonstrated ability to multi-task effectively.
• Demonstrated ability to meet deadlines.
• Demonstrated ability to reason logically and analyze and solve problems.
• Ability to travel and work weekends and evenings when event schedule dictates.

• Valid US driver's license - for travel to campus and/or community-based recruitment programs and health fairs.

At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.

From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley - the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position.

Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb.

Creating an inclusive, engaged, and dynamic learning environment is core to WVU's academic mission. We welcome candidates who can contribute a range of ideas, approaches and experiences.

West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.