Senior Purchasing Analyst - Radiology

Description The Procurement Analyst III is responsible for using foundational purchasing knowledge to complete substantive assignments, projects and tasks of moderate scope and complexity. In a highly independent manner, this role will utilize department and campus protocol, policies and guidelines to make sound judgement on the acquisition of goods and services. The duties will include:
* Continuously improving the purchasing workflow to ensure timely and accurate completion of all purchasing requests to achieve best efficiency, develop, manage and maintain fiscal and operational reporting that can provide a variety of analytical insight
* Developing and maintaining accurate database of all inventoried equipment service agreements, delivery schedules and payment plans per lease or outright purchase details
* Drafting and executing complex purchase orders of capital expenditures, supplies and services which require multiple steps of compliance assurance and contract review
* Establishing strong bonds with vendors to review and ensure best rate and quality on service
* Reconciling complex account issues in close collaboration with campus central finance departments like Accounts Payable and Central Purchasing
* Train and develop new hire procurement specialists
* Working with Purchasing Manager to develop and distribute department guidelines and training on best practices, protocol and policy to all department employees and outside vendors in person and virtually

Qualifications * Knowledge of University and Federal purchasing of equipment policies and procedures - preferred
* Strong, demonstrated skill and extensive experience using on-line Purchasing System (PAC) and/or BruinBuy to create complex requisitions and perform terms and rates review and negotiation with suppliers per UCLA compliance standards - preferred
* Ability to communicate professionally and effectively with Campus departments, department staff and leadership, and 3rd party suppliers to resolve problems as quickly as possible
* Ability to organize and manage large volumes of information in both physical filing systems and electronic database or filing systems
* Demonstrated ability to design, modify, create formulas, modify formats and run various reports in Excel
* Demonstrated skill in assessing situations, anticipating problems, gathering information or data, and recommending solutions
* Demonstrated skill in financial analysis, planning, preparation and administration for a budget with multiple complex funding sources
* Demonstrated skill in using IBM PC and Mac OS with Microsoft Access and Microsoft Office
* General knowledge of radiological supplies, services, and equipment
* Skill in analyzing discrete accounting data to discover errors, initiate corrective action, and formulate logical conclusion to make fiscal projections
* Working knowledge of university material management procedures, accounting reports, and procedures