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HR Assistant (Hybrid) - 118248
UC San Diego | |
United States, California, Oakland | |
1111 Franklin Street (Show on map) | |
August 13, 2022 | |
HR Assistant (Hybrid) - 118248
Job Description
Filing Deadline: Fri 8/26/2022 For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: / This is a 100% Contract position for one (1) year, with the possibility of extension or conversion to career status depending on the needs of the department and funding availability. Under direct supervision, applies professional HR concepts, policies and procedures in the completion of HR assignments that are of limited scope and impact. Receives instructions on most work assignments, and regularly consults with HR specialists in the course of completing increasingly complex assignments. Follows standard practices and procedures in analyzing HR situations or data from which answers can be readily obtained. Exercises some judgment within defined procedures and policies to determine appropriate action. Under direct supervision of the Staff HR Supervisor and in close partnership with the HR Generalists and Payroll & Personnel HR Assistant, the HR Assistant will support the HR team in the full cycle recruitment of undergraduate student employees and staff. Performs key entries in UCPath and supports new hire processing for student appointments, which includes utilizing Handshake to create student job descriptions, working with the Student Employment Office on hire approvals, and onboarding students into their position. Support HR Generalists with staff hiring actions including keying entries into various databases (RSAS, VGS, ISD, Ecotime, UCPath) and tracking staff appointments and required updates. Coordinate the timely completion of online onboarding for staff and student hires including requesting background checks and required paperwork, and conducting virtual onboarding meetings. Monitor on-going compliance to mandatory trainings and follow-up as requested. With direction, provide guidance to supervisors and PI's on interview process and responsibilities. Liaises internally with supervisors and faculty as well as other campus departments to facilitate many unit-specific processes, such as undergraduate student employment, volunteer appointments, active and terminated personnel file management, and database maintenance. Under guidance of Staff HR Supervisor and AP-HR Manager, incumbent will support the electronic organization of personnel files and clean up of shared electronic drives. Support HR team with affiliate appointments and partner with IT to ensure proper access. Serve as back-up in School timekeeping process including monthly and bi-weekly timekeeping processing. Perform other duties as assigned. This position may be eligible for a Hybrid flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site part of the time. Schedule will be: 4 days remote 1 day in office.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral). To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit . The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: UC San Diego is a smoke and tobacco free environment. Please visit for more information. Application Instructions
Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you! Payroll Title:
HR GENERALIST 1
Department:
School of Biological Sciences
Hiring Salary Range
$18.15 - $29.50 /hour
Worksite:
Campus
Appointment Type:
Contract
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Mon - FriX
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