HEALTH PROFNS EDUC SPEC 2
Temporary Employment Program Job Summary This is a staff position for the Division of Cardiology in the Department of Internal Medicine. The incumbent will provide administrative and analytical support to the UCSF Fresno Cardiology Fellowship Program and Interventional Cardiology Fellowship Program in the Department of Internal Medicine.
KEY RESPONSIBILITIES:
- Fellowship Coordination: Coordinates the implementation of the cardiology and interventional cardiology programs competencies, performance and program evaluations, milestones, and trainee exams. Fosters an environment of collaboration between various health professions education specialties and programs. Participates in program and / or departmental work groups, teams, task forces and committees to support ongoing program functions. Serves as point person for learners, which may include prospective residency candidates; current residents; and all other stakeholders. Answers questions and disseminates program information. Assists residents with all program-related issues and questions. At the direction of program faculty and leadership, creates program and curricular evaluation documentation, including evaluation tools and strategies/timelines. Generates regular evaluation reports/data for program leadership and committees.
- Human Resources Assists Residency and Fellowship Program Supervisor with operational components specific to the employment of learners which may include human resources onboarding; appointment paperwork; credentialing; managing training grants; payroll management (FTE tracking); benefits and leave advising; and Medicare reimbursement reporting.
- Fellowship Documentation: Coordinates program documentation and processing of all required Residency training documents. This includes program documentation and individual resident documentation. Maintains complete files for learners. Tracks duty hours, conference attendance, vacations, leaves, evaluations and clinical rotation schedules. Ensures administrative, financial and other program operations are compliant with accreditation standards, regulatory requirements, and UC Policy. Prepares reports and follows up as necessary. Monitors and tracks schedules to ensure each trainee is in compliance with curriculum standards.
- Fellowship Recruitment: Serves as point person for prospective fellowship program candidates; answers questions and disseminates program information. Coordinates with residents their initial and continued medical licensure requirements, certifications and contracts. Coordinates logistics and details for medical education related events, educational conferences, and lectures. Coordinates ongoing program recruiting, application review, interviews and orientation
- Fellowship Data: Works with the GME office in reporting compliance statistics, meeting deadlines for accreditation documents, and providing monthly monitoring documentation required by the GME office. Maintains program communication resources, which may include maintaining the program website to ensure updated information and program requirements; generating informational brochures in compliance with UCSF brand identity standards; creating and updating program or course syllabi; assisting with journal submissions; manage program marketing aligned with UCSF brand identity and collateral production; and maintaining email and address lists
- Assists with a variety of projects to provide solutions to improve educational or administrative operations. May work with others to achieve project objectives.
Department Description UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions. Required Qualifications
- Bachelor's degree in related area and / or equivalent experience / training
- Minimum 2 to 4 years of experience in related area such as administration, graduate medical education, program management, analysis, etc.
- Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry.
- Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems
- Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.
- Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners.
- Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail oriented precision.
- Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues.
- Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.
- Familiarity with the administrative and operational implications in a program
Preferred Qualifications
- Training Administrators of Graduate Medical Education Certification (C-TAGME)
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Job Code and Payroll Title 004390 HEALTH PROFNS EDUC SPEC 2 Job Category Administrative Support, Education, Professional (Non-Clinical), Research and Scientific, Support Services, Temporary Employment Bargaining Unit 99 - Policy-Covered (No Bargaining Unit) Employee Class Temporary Employment Appointment End Date 30-Oct-2022 |
University of California - San Francisco Campus and Health
August 13, 2022