DEPUTY TO THE EXECUTIVE DIRECTOR OF CAPITAL PLANNING, DESIGN & CONSTRUCTION, AND FACILITIES MANAGEMENT

University of California Office of the President

United States, California, Oakland

1111 Franklin Street (Show on map)

January 05, 2023

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UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world.

DEPARTMENT OVERVIEW

Capital Programs provides systemwide leadership and campus support in the following areas: capital budget strategy, policy and recommendations to the regents and the state of California; capital project design and delivery strategies, policy, contract development and training; design professional selections; building/safety code and regulatory issues; land use and site planning, long-range development plans, CEQA compliance and environmental documents; sustainability; and real estate transactions.

POSITION SUMMARY

The Deputy to the Executive Director - Capital Planning, Design + Construction, and Facilities Management provides analytical support in various capital planning functions, design and construction applications and facilities management efforts. The incumbent should have a background in these areas and has taken lead roles in the evaluation of planning principles, contract management, development and application of guidelines and policy. This position will be tasked with special projects as new University initiatives are identified. In addition, the Deputy will provide support to the Executive Director, Capital Planning, Design + Construction, and Facilities Management as needed.

The incumbent regularly works on issues where analysis of situations or data require an in-depth evaluation. The successful candidate must exercise judgement in selecting methods, techniques, and evaluation criteria for obtaining results. Deals with programs and projects which affect systemwide initiatives or specific campus development projects.

In response to systemwide initiatives or other special projects, the incumbent leads, directs, and participates in work flow and coordinates with all levels of staff within and outside of our group. The Deputy provides complex analyses across a broad spectrum of programs, policies and initiatives. Special projects could fall in the area of business case analysis, capital planning and budgeting, Small Business Enterprise outreach, sustainability initiatives, among others.

Responsibilities

40%	Develops and advocates solutions to organizational or research program issues, including developing and administering new systems, policies (including small business outreach, improved sustainability efforts), processes (review of Regental and Administrative items), or programs (Building Officials, Campus Fire Marshals, and seismic). Develops and coordinates policy or program communications; formulates strategies for education as part of our systemwide training program. Proposes, and participates on policy, strategy and planning committees and working groups.

30%	Participates in a wide variety of projects and follows through with all levels of staff and individuals inside and outside the organization. Makes high level contacts of a sensitive nature, internally and externally, requiring discretion and diplomacy in order to negotiate with or persuade officials to adopt the proposed solution or program / process recommendations. Works with individuals, programs and teams across the system to develop the implementation of new programs and processes Collaborates with the Office of General Counsel to confirm understanding and interpretations of statute as it effects the execution of projects.

10%	Leads efforts to conduct highly complex analyses across a broad spectrum of programs, policies and initiatives or provides in-depth, complex analyses Provides analyses for complex budget, cost estimating, academic data, systems and resource projects working directly with internal and external constituents. Regularly works on issues where analysis of situations or data requires an in-depth evaluation of variable factors including interpretation of Code and Statute related to the work of Capital Asset Strategies, coordination with UC Fire Marshals and Building Officials.
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5%	Provides analytic and administrative support to the Executive Director. Researches and summarizes best practices in field.

Required Qualifications

Advanced knowledge of common organizational- or research-specific and other computer application programs such as Outlook, Word, PowerPoint, Excel, and Microsoft Project.
Strong communication and interpersonal skills to communicate effectively with all levels of staff and influence, both verbally and in writing.
Ability to use discretion and maintain all confidentiality.
Ability to multi-task with demanding timeframes.
Advanced analytical / problem-solving skills.

Preferred Qualifications

Advanced project management skills.
Thorough knowledge of organizational or initiative processes, protocols and procedures.
Advanced knowledge of applicable policy analysis techniques.

Education

Bachelor's degree in related area and minimum 5 years of relevant experience and / or equivalent experience / training. Degree in planning, architecture, or business administration is preferred.

SALARY AND BENEFITS

Salary: $103,000 - $117,000 commensurate with experience.

Career Tracks Title: Project Policy Anl 4, PSS Grade 23

Benefits: For information on the comprehensive benefits package offered by the University visit:

ADDITIONAL INFORMATION

This position may be eligible for a on site, hybrid, or remote within California work arrangement. The employee may be required to report to work onsite in Oakland, CA on a regular schedule.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is August 25, 2022. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position.

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014.

August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

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