Fiscal Analyst 1

Fiscal Analyst 1

Administrative Operations Division - Business Services

DOC Headquarters - Tumwater, Washington

The Department of Corrections is seeking a highly motivated and qualified individual for the position of Fiscal Analyst 1 at the Department of Corrections Headquarters in Tumwater, Washington. This position's primary objective is to ensure accurate and timely payment processing (travel reimbursements) to the Agency's employees.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.

COVID 19 Vaccination Requirement

Pursuant to Emergency Proclamation 21-14, all Washington State executive branch employees, on-site contractors, and volunteers must be fully vaccinated against COVID-19 by October 18th, 2021. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 Vaccination as part of the hire process for all positions within our agency. If you have questions about this requirement, please contact the recruiter listed in the supplemental information section at the end of the job announcement.

To begin the online Application Process:

Click the green 'Apply' button located at the top right corner of this the job posting.

Sign in or create an account.

The following must be attached to your completed application:

1. A cover letter outlining your qualifications.
2. A detailed chronological resume.
3. And at least three professional references with a phone number and an email address for each.

• A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.

Click "Accept & Submit" to submit your application. Incomplete application packages may be disqualified from the process.

Job duties include, but are not limited to:

• Perform in depth financial review and analysis of travel reimbursements and travel advances.
• Act as agency subject matter expert and provide agency wide professional level support for travel related questions per policies and procedures.
• Train and assist agency staff and managers with travel issues and processes.
• Make decisions on proper transaction codes usage for AFRS payments and corrections.
• Analyze, verify, and correct accounting data into the Agency Financial Reporting System (AFRS).
• Upload batches prepared and submitted by fiscal staff, verifying the accuracy of information entered.
• Monitor and maintain AFRS error file, notifying batch originators of errors. Be a resource to staff to determine appropriate corrections.
• Be aware of blanket approvals and exceptions made.
• Collect outstanding travel balances by reaching out to employees and/or sending for payroll deduction.
• Assist reconciling travel advances.
• Prepare payment batches.
• Track predictable monthly recurring payments and submits monthly accrual information by deadline.
• Maintain filing system for travel batches and receipts.
• Follow record retention schedule to ensure prompt retrieval of records for review, investigative purposes, and historical data.
• Process CAFR related entries.
• Provide information and assistance to Business Managers, Local Business Advisors, Budget Office, and other DOC staff.

Other duties as assigned

Required Qualifications:

Preferred Qualifications

Our Agency

Mission: The mission of DOC is to improve public safety by positively changing lives.

Our Vision: Working together for safer communities.

Our Commitment: To operate a safe and human corrections system and partner with others to transform lives for a better Washington.

For additional information about the agency, please visit doc.wa.gov

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.

Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 12 days of paid sick leave a year
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

Telework Details

This position may be eligible to telework after initial in-office training is complete. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility as business requires.

Additional Information:

• A background check including criminal record history will be conducted prior to a new hire.
  1. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self- defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• This position may be represented by a Union shop.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, email or call us at (360) 515-8622. For TTY service, call the Washington Relay Service at 7-1-1 or 1-800-833-6388.